As specialist eBay accountants, we deliver clear books, tax-ready reports, and accurate tracking of your payouts, sales, and fees – so you can focus on your store, not your spreadsheets.
Running a successful eBay business takes more than sourcing great products and nailing your shipping times. You need accurate numbers, clean books, and support from a team that understands the way eBay really works.
At Smallbutcool, our specialist eBay accountants support sellers at every stage – from sole traders flipping stock to high-volume eBay storefronts.
We handle your books, fees, VAT, and tax returns, so you can focus on what you do best.
eBay Accounting Isn’t Straightforward – We’re Built for It
Selling on eBay comes with its own set of accounting headaches – from unpredictable eBay fees and final value fees, to bundled shipping costs, PayPal accounts, and complex VAT compliance rules. Add in things like stock, bank deposits, and sales patterns that change seasonally, and it’s easy to see how things can spiral.
Most generalist accountants just aren’t set up to deal with this level of detail.
At Smallbutcool, our expert eBay accountants understand the unique structure of the marketplace. We reconcile transactions, clean up messy sales data, track your true profit margins, and deliver accurate, tax-ready records – without the stress or the spreadsheets.
We also help eBay sellers:
- Track listing fees, shipping charges, and eBay payouts accurately
- Prepare compliant VAT returns and claim relevant tax deductions
- Structure their accounting system for growth, clarity, and compliance
- Make better business decisions based on real financial insights
As dedicated eBay accountants, we’re here to keep your numbers clear, compliant, and working for your business.
We Understand the Realities of Running a Successful eBay Store
Selling on eBay isn’t just a side hustle anymore – it’s a serious business model. Whether you’re flipping collectibles or managing a growing inventory of private-label products, your finances need to be as dialled in as your listings.
At Smallbutcool, we’re not your average accounting firm. We’re a specialist team of qualified eBay accountants focused entirely on ecommerce accounting – and that includes supporting eBay sellers across the UK and beyond.
Here’s why eBay sellers choose us:
- We work with eBay every day – From eBay payouts to listing fees, sales revenue, and tricky cost of goods calculations, we know what to look for and how to treat it
- We integrate your data – Using tools like Xero, we pull in your financial data automatically – so no more manual data entry
- We go beyond the basics – You’ll get proactive support with financial reporting, tax planning, and strategic insights to grow your store
- Real relationships, not robots – You’ll work directly with dedicated eBay accountants who understand your store, not just a dashboard
No matter if you’re a one-person shop or a fast-growing team, we’ll tailor your accounting system to your business, your sales channels, and your goals.
eBay Accountants That Save Time, Reduce Risk, and Boost Profitability
We know eBay isn’t like other platforms. That’s why our specialist eBay accountants are built for its quirks—so you can focus on growing your store while we keep your finances running smoothly in the background.
Here’s what we offer:
eBay Bookkeeping
We connect directly to your eBay seller account via Xero and trusted tools like Link My Books, automatically importing your eBay transactions, fees, and payouts for clean, accurate financial records.
Financial Statements & Monthly Reporting
Stay in control with monthly income statements, balance sheets, and cash flow statements that reflect your true net profit and store performance – no more guesswork.
Tax Returns, VAT & Compliance
From VAT returns to sales taxes, we manage your filings and ensure you stay fully compliant – whether you’re a sole trader or running a limited company.
Cost of Goods & Inventory Tracking
We’ll help you keep tabs on inventory levels, calculate your real cost of goods, and understand how shipping, packaging, and eBay fees affect your margins.
Strategic Advice & Support
Need help planning for tax season or making sense of your store’s sales patterns? We offer ongoing, personalised advice to help you make better business decisions every month.
Whether you sell refurbished tech, collectables from garage sales, or high-volume new stock, we’ll tailor our support to your store’s size, goals, and complexity.
Clean, Compliant Accounting Powered by Xero
At Smallbutcool, all of our eBay accounting services are built on Xero—because it’s the most reliable, efficient, and scalable platform for serious eBay sellers.
Xero allows us to automatically import your sales data, eBay payouts, fees, and even shipping costs. The result? A clean, connected accounting system that works in real time and saves you hours of admin every month.
Here’s why Xero is the best fit for your eBay business:
- Automatic sync from your eBay seller account and payment platforms
- Bank account reconciliation made simple with daily feeds
- Easy tracking of inventory, cost of goods, and related business expenses
- Mobile-friendly expense entry (ideal for on-the-go sellers using the post office)
- Instant access to accurate financial data and insightful financial reports
Once we understand your business model and transaction volume, we’ll agree on a fixed monthly fee for bookkeeping – so there are no surprises, just clarity and peace of mind.
We don’t believe in juggling spreadsheets or relying on outdated software. With Smallbutcool, you get a modern system that grows with your store – and support from a team that knows exactly how to use it to your advantage.
From Sole Traders to Limited Companies, Our eBay Accountants Provide Expert Support That Fits Your Store
One of the first major decisions for any eBay seller is how to structure your business – and the answer can affect everything from your tax burden to your take-home pay.
At Smallbutcool, we work with both sole traders and limited companies, offering tailored advice and support to make sure your structure suits your goals, sales volume, and long-term plans.
Sole Trader Accounting
Perfect for side hustles, part-time eBay resellers, or sellers just starting out. We’ll keep your accounting records simple, track your business expenses, and maximise your allowable tax deductions.
Limited Company Support
If you’re operating at scale or want to optimise for tax efficiency, we’ll help with setup, VAT registration, payroll, and ongoing tax filing. We’ll also structure your chart of accounts in Xero for clean reporting and better decision-making.
When Should You Switch?
Not sure when to make the move? We’ll walk you through the pros and cons, including income thresholds, reporting requirements, and the potential for higher tax deductions and long-term savings.
We’ll guide you toward the setup that gives you confidence, clarity, and control.
Stay Compliant and Save Money With Smart Tax Planning
Taxes can be one of the most stressful parts of running an eBay business – especially when you’re managing international orders, variable fees, and complex sales data.
At Smallbutcool, we simplify the process. Our expert team ensures you’re not only fully compliant with HMRC and VAT rules, but also taking advantage of every tax deduction available to you.
Complete Tax Compliance
We handle all aspects of your tax returns, including VAT returns, sales taxes, and tax filing for both sole traders and limited companies. Whether you’re selling within the UK or across borders, we’ll make sure your paperwork’s in order.
Proactive Tax Planning
We don’t wait until the last minute. We’ll help you structure your business for tax efficiency, reduce your tax burden, and avoid penalties through smart forecasting and financial insights.
Valuable Insights All Year Round
From tracking business expenses to highlighting potential higher tax deductions, we make sure you’ve got a clear picture of what’s coming – so tax season never catches you off guard.
Whether you’re selling part-time or running a full-time online business, we’ll help you plan ahead, stay compliant, and keep more of what you earn.
A Step-by-Step Guide to Our eBay Accounting Process
We make working with our eBay accountants easy – even if your books are a bit of a mess right now. Our onboarding process is quick, straightforward, and designed to get your eBay accounting running smoothly from day one.
Here’s how we support eBay sellers from setup through to success:
Free Discovery Call
We start with a friendly, no-obligation chat to understand your eBay business, goals, and challenges. Whether you’re a sole trader, limited company, or still figuring it out – we’ll guide you through your options.
Seamless Setup With Xero
We connect your eBay seller account, payment platforms, and bank account to Xero so we can automatically import your sales data, fees, and payouts, removing manual data entry and reducing errors.
Accurate Monthly Reporting
Each month, you’ll receive clear, accurate financial statements, including your income statement, balance sheet, and cash flow statement – plus any guidance you need to understand them.
Ongoing Support & Advice
Need help understanding VAT obligations, tax deadlines, or how to price for profit? We’re here when you need us – by phone, email, or live chat. You’ll always speak to real, qualified eBay accountants who knows your business.
Whether you’re just starting out or managing a successful eBay store, we’ll build a process that fits around your schedule, priorities, and specific needs.